7 Best AI-Powered Enterprise Search Tools in 2025
By Alex • Updated Mar 15, 2025
In many organizations, data overload is a common issue. AI enterprise search tools address this by providing a centralized platform to search through all relevant documents and information efficiently and effectively.
I've invested hours in testing 17 different solutions currently available and have selected the top 7 that you should consider.
7 Best AI Enterprise Search Tools
What Makes a Great AI Enterprise Search Tool?
Before we delve into the specifics of the top seven tools, it's essential to understand the characteristics that make an excellent AI-powered enterprise search tool. Here are the key features to look for:
- Accuracy and Speed: The tool should provide accurate search results in milliseconds, enabling employees to find relevant data swiftly.
- User-friendly Interface: The platform should offer an intuitive interface, facilitating easy navigation and usage.
- Intelligent Learning Capabilities: The tool should employ machine learning and AI to continually refine search results based on user interactions and query patterns.
- Secure Access: It should maintain the existing permissions of the source data, ensuring only authorized personnel can access sensitive information.
- Integration Capabilities: The platform should seamlessly connect with existing company tools and databases, providing a unified search experience.
Now that we know what to look for, let's explore the top seven AI-powered enterprise search tools.
1. Guru
Guru is an AI-powered enterprise search platform that combines knowledge base and intranet features to centralize company information and deliver context-aware answers within existing workflows.
Key Features
- Semantic search: Understands the meaning behind your questions rather than just matching keywords, delivering more contextually accurate results even without exact matches
- AI Knowledge Agents: Build customizable agents for specific teams or projects that deliver tailored insights with adjustable sources, tone, and formatting that improve over time
- Workflow integration: Get instant AI answers directly within Slack, Chrome, or even ChatGPT without switching contexts, making information retrieval seamless
- Verification system: Maintains information accuracy through automated reminders and an AI Training Center that helps subject matter experts keep content fresh and trustworthy
My Take
The AI search functionality delivers impressively fast and relevant results in daily use, although I found the system occasionally struggles with more complex queries requiring specific wording. Guru stands out from competitors with its ability to provide direct answers rather than just document lists, saving valuable time when working with customers or completing urgent tasks.
2. Glean
Glean is an AI-powered enterprise search platform that connects organizations to their collective knowledge by searching across multiple workplace apps while enforcing existing permissions.
Key Features
- Comprehensive connectivity: Over 100+ connectors allow search across tools like Slack, Google Drive, Jira, and Notion in a single interface
- AI understanding: Vector search powered by deep learning LLMs enables semantic understanding of natural language queries without manual fine-tuning
- Knowledge graph: Builds connections between people, content, and interactions to deliver highly personalized search results tailored to each user's role
- Real-time indexing: Updates search results instantly while respecting existing permissions, ensuring users only see what they're authorized to access
My Take
The ability to get document summaries and answers instantly from across all company tools significantly reduces the time spent hunting for information compared to other enterprise search solutions. Glean's personalization stands out in testing, consistently surfacing the most relevant results based on my role and previous interactions.
3. Bloomfire
Bloomfire is a knowledge management platform that uses AI-powered enterprise search to help companies find and utilize information across multiple data repositories.
Key Features
- Deep indexing: Automatically searches across 25+ file types including PDFs, presentations, video, and audio for comprehensive searchability
- Video search: Transcribes and pinpoints clips that match search terms in video and audio files, making multimedia content as searchable as text
- Unified experience: Integrates with SharePoint, Microsoft Teams, and Google Drive to provide a single search interface across all company knowledge
- Smart suggestions: Offers automated tagging, customizable filters, and search suggestions that help users quickly find exactly what they need
My Take
The ability to search within video content is a game-changer - I found specific information in training videos in seconds rather than rewatching entire recordings. The unified search experience across all connected platforms virtually eliminated context switching, saving significant time compared to other enterprise search tools I tested.
4. Coveo
Coveo is an AI-powered enterprise search platform that transforms organizational data into a unified, searchable knowledge repository.
Key Features
- AI-powered relevance: Understands search intent and delivers results based on context rather than just keywords
- Personalized experiences: Tailors search results based on user behavior, role, and previous interactions
- Unified search: Integrates content from multiple systems like Salesforce, Microsoft 365, and ServiceNow into one search interface
- Continuous learning: Improves relevance over time by analyzing which results users find helpful
My Take
I was impressed by how Coveo's machine learning algorithms surfaced exactly what I needed without having to try different search terms. Its ability to recommend related content based on my search behavior made finding information significantly faster than with traditional enterprise search tools.
5. Sana AI
Sana AI is an enterprise knowledge platform that integrates AI-powered search capabilities across company data, apps, and meetings to provide instant access to organizational information.
Key Features
- Universal indexing: Finds information across all integrated tools including Google Drive, Slack, SharePoint, and other workplace apps with real-time updates
- AI-powered answers: Delivers complete responses rather than just links, using RAG technology to tailor answers based on company-specific data
- No-click results: Shows relevant courses, articles, and resources instantly as you type without needing to press Enter, making information retrieval effortless
- Step reasoning: Uses a chain-of-thought approach to create a plan, search appropriate systems, structure data, and synthesize answers for complex queries
My Take
The AI search functionality truly impressed me with its ability to pull exactly what I needed within seconds, especially when looking for specific information buried in meeting recordings or documentation. Compared to other enterprise search tools, Sana's ability to not just find information but also understand context and deliver complete, actionable answers sets it apart from traditional search experiences.
6. Elastic Workplace Search
Elastic Workplace Search is an AI-powered search platform that unifies content from multiple enterprise repositories, allowing employees to find information across all their digital tools from a single interface.
Key Features
- Universal connectivity: Syncs content from popular tools like SharePoint, Google Drive, Salesforce, Slack, and custom data sources through native connectors
- AI-powered search: Delivers semantic search capabilities using NLP, vector search, and retrieval augmented generation for contextually relevant results
- Smart personalization: Boosts relevance through search templates and ensures the right information reaches the right users with document-level security controls
- Analytics insights: Provides detailed usage metrics and visualization tools to track search patterns and optimize the search experience over time
My Take
The combination of flexible connectors and powerful semantic search capabilities makes Elastic stand out for organizations with diverse content repositories. I found the query response times impressively fast even when searching across large datasets, though the system can be somewhat resource-intensive for smaller deployments.
7. Qatalog
Qatalog is an AI enterprise search tool that lets teams search across their apps and data sources using natural language.
Key Features
- No-index search: Searches your tools directly without copying or storing your data
- RAG technology: Finds and connects information across emails, docs, and databases in real-time
- Permission aware: Respects existing access controls so users only see what they're allowed to
- Data visualization: Turns search results into graphs and tables for easier understanding
My Take
The no-index approach makes Qatalog faster to set up and more secure than most competitors I've tested. I found its ability to search both structured and unstructured data incredibly useful for getting complete answers.
The landscape of AI-Powered Enterprise Search Tools is continually evolving, and staying up-to-date with the latest tools and trends can help your business stay ahead of the curve.
As AI continues to advance, these tools will only get smarter, faster, and more efficient, revolutionizing the way we search and interact with data.